At our trichology clinic, we are committed to protecting the privacy and confidentiality of individuals personal information. We adhere to strict guidelines to ensure that your information is kept secure and used only for the purposes outlined in this policy.
Data Policy for Emily Atherton Trichology Clinic
At Emily Atherton Trichology Clinic, we are committed to protecting the privacy and security of individuals personal data in accordance with the General Data Protection Regulation (GDPR). This data policy outlines how we collect, use, store, and protect personal information.
1. Information Collection
We collect personal information such as name, contact details, medical history, and other relevant information solely for the purpose of providing trichology services and ensuring the well-being of our clients. Information is collected directly from individuals during consultations or through our secure online forms.
2. Data Usage
Personal data is used exclusively for the purpose of providing trichology services, including diagnosis, treatment, and follow-up care. We may also use personal information to communicate with individuals about appointments, updates, and relevant clinic information.
3. Data Storage and Security
All personal data is stored securely in electronic format using industry-standard encryption methods. Access to personal data is restricted to authorized personnel only, who are trained in data protection practices. Physical records, if any, are kept in locked storage facilities accessible only to authorized personnel.
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4. Data Sharing
We do not share personal data with third parties unless required by law or with explicit consent from the client. In cases where sharing is necessary for providing medical care (e.g., referrals to specialists), we will obtain consent from the client beforehand.
5. Data Retention
Personal data is retained for the duration necessary to fulfill the purposes outlined in this policy or as required by law. Once data is no longer needed, it will be securely deleted or anonymized to protect client privacy.
6. Individual Rights
Individuals have the right to access, correct, or request deletion of their personal data held by the clinic. Individuals can also withdraw consent for data processing at any time, although this may affect the provision of services.
7. Data Protection Officer
Emily Atherton Trichology has appointed a Data Protection Officer (DPO) responsible for overseeing data protection compliance and addressing any concerns or inquiries regarding personal data.
8. Consent
By engaging with our services, individuals consent to the collection, processing, and storage of their personal data as outlined in this policy.
9. Policy Updates
This data policy may be updated periodically to reflect changes in legal or operational requirements. Any updates will be communicated to individuals through our website or other appropriate channels.
By using our services, individuals acknowledge and agree to the terms of this data policy. For any questions or concerns regarding data protection, please contact our Data Protection Officer Emily Atherton at emily@eatrichology.co.uk
We are registered with the Information Commissioners Office (ICO)
Registration Number: ZB693010